Professional Organizing Tips and Resources.
Determining what ‘needs’ to get done, what ‘should’ get done and what ‘could’ get done, and in what ‘order’ is ‘Prioritizing’.
We all know that our priorities are mainly going to be items that come directly from our goals. However, along the way there will always be priorities that come to us that we didn't expect or plan for.
We also find that during our journey towards our goals, that we find new possibilities spring up that catch our eye. Why is it that so many tasks make there way onto our lists, yet crossing them off is so challenging? With all that we want and need to do, how can we get it all done?
We can't. Longer days and increased productivity could mean getting a few more things done, yet there really is no magical way that we will be able to complete all of the tasks and ideas bursting out of our creative minds.
We have to cut something off our lists inevitably, yet we want to do so without feeling like we failed somehow. This will mean we need to prioritize our list down to what is meaningful and toss out the unimportant stuff that can bottleneck our work and overwhelm us.
To help us stay focused on what truly matters here are 3 basics to prioritizing that bursting To-Do list:
#1 FOCUS ON 'VALUE' OVER 'DEADLINE'
Instead of dealing with every item on your list based on its apparent deadlines, first separate your ‘to-do’ list into ‘Valuable’ and ‘Not so Valuable’.
Another thing to watch for here is ‘crises’ that others push on you at the last minute. Don’t let poor planning or follow through from someone else become your issue unless it is important enough.
#2 WHEN ADDING TO YOUR LIST, LET GO OF SOMETHING ELSE TO MAKE ROOM
Like your hallway closet has a limit to how many coats and shoes it can hold, so too does your calendar. If you are going to take on a new project, and you already have just enough time to get what you need done, decide what you are going to give up to make room.
You can not continue to pile on projects and responsibilities without clearing a few items off your plate. If you can delegate or hire help to enable you to do more, than do so, yet before you commit ask yourself if you really have the time and if the project really has the value.
Tip: be careful not to sweep things under the carpet ‘for now’ as this habit can lead to a mountain growing under you that you wont notice until it’s too late.
#3 DECLINE DOING THINGS THAT DON'T HOLD VALUE FOR YOU
Saying ‘no’ can be hard, I know. It is after all something that I struggle to get better at myself. As helpful, loving and creative people we want to help, support and show just how much we are capable of when it comes to new assignments and opportunities.
You may have read my article ‘Don’t let others ‘Should’ on you’ and sometimes the case is that we ‘Should’ on ourselves. Learning to say ‘no’ can be difficult, yet it is a valuable skill if we want to stay focused on what is truly important.
When assignments come up ask yourself if it aligns with your overall goals, or if it is too important to let go. If you answer is ‘no’ then decline to get involved.
Want more tips of how to stay engaged effectively with everything grabbing your attention? Read on for the 'Secret to Avoiding Inappropriate Engagement'
Need help organizing? Michelle serves the Carleton Place, Lanark County and Ottawa areas.