Poorly designed file cabinets, that when drawers are fully open, 3 inches of inaccessible file space is left behind!
Ever wonder how much thought goes into some of the office supply and equipment on the market?
Well I do. And recently I was reminded of just how poor some things are made and how it can lead to office clutter.
Technical error is common, and for some, this quickly resolved issue can make a world of difference.
When choosing your file cabinet please consider the following points:
If you’re a small business owner like me, you likely have been to one or two talks about what to do and what not to do when starting and growing your business. One popular piece of advice is that we should not try to do everything ourselves, thus wearing too many hats. In other words ‘Don’t Fly Solo’.
When I started out in business I had an abundance of time, plenty of knowledge, great computer skills, and very little budget. As a result, I did everything myself. Yet as my business grows and my clients need more of my time and energy, I look forward to delegating some of the tasks that I either don’t care for, or that could be done faster and more efficiently by someone else. Then I can focus on what I do best - assisting my valued clients with their organizational needs both at work and at home.
Delegation is the art of enlisting the help of others and it is one of the key decisions in an organization tool I call the 4 D’s: Do it, Defer it, Delete it, and Delegate it.
Let’s look at delegation a little closer. Here are 5 key aspects to effective delegation:
1. Know what needs to get done.
Gather up the facts and make a list of all the activities that you are responsible for. Until you have this written down and can ‘sum-up’ the tasks, you will not be able to effectively delegate to others.
Choose to do your best work and decide what you can let go of.
2. Pick from your list, the items you feel you can do most effectively and enjoy.
Focus on what you do best, and what you have the skills for. Let others help with the rest.
3. Choose the right people for the job.
Look for people who possess the rights skills, relevant experience, a good attitude, and the availability to do the work.
4. Follow through and evaluate progress.
Holding yourself and others accountable is important. Be clear on what is expected and that progress will be monitored and evaluated. Most people enjoy challenge and showing just what they are capable of.
5. Reward yourself and others for efforts and results.
Celebrate the completion of projects and acknowledge those involved. It’s not just about monetary compensation. It’s important for people to feel good about what they do.
Now the list of tasks to delegate could be long and varied. Tasks that are easy to delegate could include proofreading, word processing, web development, social media networking, presentation development, and mail-merges to name a few. There are many capable personal/virtual assistants who can help with these and other administrative tasks. If your office space and budget doesn’t support or require a permanent full time employee, a qualified, experienced virtual assistant can be a god-send.
I personally know of some great people to call for this and one that comes to the forefront of my mind is TBS Virtual Assistance. Truly ‘thorough, dependable and equipped’ are a few words to describe TBS and Lisa, the principal owner.
With qualified professionals such as Lisa, your only thoughts should be to ‘know what needs to get done’ and ‘choose to do your best work’. When you have the ‘Right people’ that will ‘Follow through’ all that will be left is the ‘Rewards’.
If you’re feeling overwhelmed, frustrated and bound by clutter and it’s preventing you from finding your way through the first step of ‘knowing what needs to get done’, professional organizers like me are here for you also. Delegating the work of organizing your office should definitely be on the list.
Delegation, a ‘life-skill’ for your success!